Daily management
X report and Z report: what they’re for, and when to run them
· 4 min read
These two names come up constantly when talking about tills. The difference is simple.
The X report: a snapshot, any time
The X report is an interim reading. It shows where you stand (takings by rate, by payment method, number of receipts) without closing or resetting anything.
You run it mid-day, at a shift changeover, or to check the drawer before closing.
The Z report: closing the day
The Z report finalises the day. It locks in the totals, archives them, and gets the till ready for the next day. It’s what feeds the receipts journal and serves as an accounting record.
You run exactly one per business day, at closing time.
Best practice
A Z report every evening, compared with a physical count of the drawer, with the discrepancy noted down. An X report whenever you like, with no consequences. The till keeps the whole series for your accountant.